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Frequently Asked Questions
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Email Etiquette
Limit the size of your email
Email was designed to send text and text alone. The email protocol is optimized for transferring very small amounts of data very quickly. If you, the sender, deem it necessary to send a large attachment with your email (such as an image), you may encounter delays or possibly even have your email returned.
Sending large emails is not recommended. Most email client packages (such as Outlook Express, Eudora, Netscape, etc), do not effectively handle 1Mb email messages, particularly on older computers. The fact is that sending your large file as an email attachment greatly increases the chance that the intended recipient will not get the message at all.
If he/she does get it, they will likely have to wait a long time for it to download to their computer and even then, it may not work. Just because you are on a fast connection and able to send and receive your emails quickly does not guarantee the recipient will be able to. This is especially important when sending email attachments to people who are not expecting it. Most often, people want to sit down, read their mail and log off. However, that 2Mb photograph keeps them from reading their mail quickly and painlessly.
Chain Letters
Most Chain letters are considered Spam, as they are unsolicited messages. Ensure that when you are forwarding on a chain letter you are certain your recipients are interested in the content. If the recipient has never sent a chain letter to you, chances are they don't like them.
Grammar and Spelling
Treat an email like a letter to a friend, say hello to your recipient and use correct spelling and grammar. For some typing is something difficult to get the hang of, so check your email for typing mistakes. Everyone loves to receive letters but fighting a way through bad spelling, grammar and mistakes, takes the fun out of reading emails.
Capitals
When typing an email try to use capitals only when required, ALL CAPITALS SPEECH tends to imply anger or yelling. Keeping text in lowercase also makes it easier for the recipient to read.